Fabrication data
Provide Gerber or ODB++ data, drill files, board outline, stack-up, material, copper weight, surface finish, impedance requirements, panel preferences and fabrication notes.
Bill of materials
Include reference designators, quantity, manufacturer, exact part number, package, description and approved alternatives. Mark do-not-fit positions and customer-supplied items clearly.
Assembly data
Provide centroid or pick-and-place data, assembly drawings, polarity markings, special handling notes and any programming or serialization requirements.
Testing and acceptance
State workmanship class, inspection requirements, functional-test procedure, pass/fail limits, fixture ownership and required records.
Commercial context
Include prototype or production stage, order quantity, forecast, target date, delivery destination, incoterm needs and whether an NDA is required before detailed files are exchanged.
RFQ handoff table: file, owner and release check
| Input | Usually prepared by | Check before sending |
|---|---|---|
| Fabrication package | PCB designer | Gerber/ODB++, drills, outline, stack-up and drawing share a revision |
| BOM | Engineering / purchasing | Exact MPNs, quantities, reference designators, DNP and alternates |
| Placement data | PCB designer | Units, origin, side and rotation agree with assembly drawings |
| Programming / test | Product or test engineering | Firmware version, sequence, limits and fixture responsibility |
| Commercial brief | Buyer / project owner | Batch quantity, forecast, destination and required date |
Download a reusable RFQ brief
Download the PCB / PCBA RFQ template (.txt). Fill in the known items, mark unresolved points and attach your released design files separately.
If you export from KiCad, use the official PCB Editor documentation for fabrication and placement outputs, then verify the exported files before release.
Choose the quotation checklist for your order scope
Only purchasing unpopulated boards? Use the PCB fabrication file and stack-up checklist; a BOM and placement file are not general bare-board requirements. For a populated assembly, keep the complete assembly package above. Then use the same-scope quotation worksheet and lead-time gates to compare cost and timing without mixing exclusions or revisions.
Technical references
Use the applicable standard revision and the component manufacturer's documentation when defining your requirements.
Use this guide in your next build review
Share the current revision, pilot result, expected batch size and unresolved risks. We will identify the information needed before quotation or production release.
Prepare an RFQ